Policy date: 21 November 2019
Kicks Martial Arts Centres is the data controller for the personal information we process, unless stated otherwise.
You may contact us via phone, email and by post.
Our postal address is:
Kicks Martial Arts
185 Lewes Road
Tel: 01273 673680
Our Data Protection Officer (DPO) is Tiffany Williams. You can contact Tiffany at tiffany.williamskicks185(at)gmail(dot)com, by phone, or post; both are listed above. Please ensure that you address the envelope to ‘Data Protection Officer’.
We collect information entered into our Contact Form on the ‘Contact’ page at the kicks.org.uk website.
Information collected includes:
The personal information we process is provided to us directly by you for one of the following purposes:
We only hold the information necessary to respond to your enquiry, including your name, email address and written text describing the nature of your enquiry.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is:
We use the information that you have given us in order to:
We may share this information by means of an email referral with other Kicks Instructors, Instructors who are based at Kicks Brighton, and Instructors at other Kicks venues.
A Captcha field is included in our contact form asking a basic mathematical question. This is to automatically determine that entries in the contact form are legitimate.
Your contact information is securely stored for contact purposes on our business email account which is operated by Google (Gmail).
Kicks Martial Arts Centres are private members clubs, if you do not proceed with membership your details will only be retained for the purposes of addressing your enquiry and any follow-up correspondence required.
If you do not become a member, we keep your name, email address and written enquiry in email format for up to one calendar year after the date of final correspondence. We will then dispose your information by purging any emails that you have sent to us or that we have sent to you.
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Options for getting in contact:
You can register a complaint with us by contacting our Data Protection Officer, Tiffany Williams at tiffany.williamskicks185(at)gmail(dot)com, by phone (01273 673680), or by post using the address listed in the contact details section.
Options for getting in contact:
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
This document has been written to explain how we use photos of Kicks instructors and members on our website.
Upon joining Kicks, new members are asked whether they consent to be included in publicity photography for Kicks Martial Arts Centres. This has been part of the membership protocol since 01/09/18. Kicks Members and Instructors complete this process once annually as part of license renewal. Membership and renewal documents are co-signed by a parent or legal guardian for members who are under the age of 18.
Once consent has been provided, it is not necessary for additional permissions to be sought from individuals for inclusion of their photographs on Kicks’ public website and on our public and members-only social media channels.
Photos of members who are under 13 years of age are included with the consent of a parent or legal guardian.
Photographs predating 01/09/18 are retained for archival reasons on our website and on our social media channels. If you wish for a photograph to be removed from all/any of our communication channels please contact Tiffany Williams (tiffany.williamskicks185(at)gmail(dot)com) via email. Please provide relevant links to the images which you wish to be removed in your email message.